Cultures of Sustainability in Baltic Cities

Wednesday, June 15, 2016 (All day) to Friday, June 17, 2016 (All day)

It is our honor and pleasure to invite you all to the Joint Meeting of UBC Commissions on Cultures of Sustainability in Baltic Cities which will be held in City of Słupsk and City of Ustka, Poland 15th – 17th June 2016.
The meeting will focus on Sustainable Safe Cultural Events. Many cities are hosting large scale events like festivals, concerts, conferences and similar including high numbers of participants, big planning organizations and a high demand of communication and cooperation between the organizers and several municipal authorities (culture, safety, environment, transport etc.) is needed.

These arrangements demand a lot of work and usually also demand a lot of permits. Furthermore the events are parts of a wider competition with other events and an import task is to be able to arrange events that are economically efficient and sustainable, especially if the events have an ongoing approach.

The events are also used for putting the cities on the map of tourists and in the branding of the cities. Big, medium or small – all cities benefit from these events. The competition between cities can result in loss of sustainable focus. A smart way to proceed and make our events even more effective and attractive is to look for good practices together!

This meeting will offer an efficient networking and dissemination opportunity for the cities to exchange experiences, learn from each other’s, discuss and develop possible common project ideas and establish co-operation. Together we will find new ways to develop safe and sustainable cultural events. You are welcome to suggest topics of your interest to be discussed in relation to Cultures of Sustainability in Baltic Cities.

Please register to the meeting by Friday 13 May 2016:
Find more information about the practicalities and the City of Slupsk from the invitation.




Generic information

Programme agenda

Wednesday 15 June 2016
17.00 – 18.30 Time for commission own meetings
19.00 Get-Together Dinner

Thursday 16 June 2016
8.30 Registration & coffee
9.00 – 12.10 Plenary Session
Welcome by host cities and UBC Commissions
Presentation of the theme and goal for the seminar (by UBC Commissions)
Presentation by Slupsk and Ustka
“Attractive big events – importance of good arrangements” Presentation on existing guiding documents (laws, local regulations and possible guidelines and certificates). Also, links to EU Strategy of the Baltic Sea Region. Päivi Pohjolainen, City of Turku
“Environment, recycling, mobility solutions for large scale events” Aspects influencing on the attractivity and environmental efficiency. Björn Grönholm UBC Sustainable Cities Commission
"General safety measures at public events" Kaspars Varpins UBC Safe Cities Commission
“Sustain the world – use culture!” The role of culture can be in planning for sustainable development and the application of ideas of sustainability to cultural concerns.
Case: Maailma kylässä festivaali, Helsinki. The World Village Festival in Helsinki promotes the sustainable globe and local actions.
Comments and discussion Summary, recommendations, ideas for further steps

12.30 – 14.00 Lunch
14.00 – 16.30 UBC Good Practice Guidelines to Sustainable Festivals and Events -workshop Moderator: Kaspars Vārpiņš Working groups listing possible topics for the guidebook/checklist (inspiring guidelines)
17.00 – 18.30 Study visit
19.00 Reception / Dinner with local program

Friday 17 June 2016
8.30 – 10.00 Commissions presentations and general information of UBC: By member cities and UBC Commissions Upcoming Events, projects, challenges etc.
10.00 – 10.20 Coffee & tea
10.20 – 12.00 UBC Good Practice Guidelines to Sustainable Festivals and Events
Moderator: Kaspars Vārpiņš Groupwork for further details of the handbook and presentation of findings, recommendations and next steps. Hopefully the event leads to 1 – 3 initiatives
12. 00 – 13.30 Lunch

Afternoon departures

PDF icon Download invitation (692.09 KB)
Strzelinko 14
76-200 Slupsk